Job Opening: Administrative Assistant

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our team and provide essential support to our [department/team]. If you’re looking for an opportunity to make a meaningful impact while working in a collaborative and supportive environment, we’d love to hear from you!

Key Responsibilities:

• Data Collection and Organization: Gather and compile all necessary documentation, including material test reports, inspection reports, test reports, weldment records, and other relevant records in accordance with the Inspection and Test Plan (ITP).
• Document Preparation: Create and format Manufacturing Data Books according to company and customer specifications, ensuring accuracy and completeness.
• Quality Assurance: Review and verify the accuracy of all documents included in the MDB, ensuring they meet marine rules, customer requirements, traceability, and industry standards.
• Communication: Coordinate with various departments, including production, quality control, production, purchasing, suppliers, test-labs, classification societies, engineering, and project management, to follow up, to obtain necessary documentation and resolve any discrepancies.
• Reporting: Prepare and present regular reports on the status of Manufacturing Data Books to Senior Certification Engineer and Program management/customers as required for necessary review and further approval.
• Continuous Improvement: Identify opportunities for process improvements and implement best practices to enhance the efficiency and accuracy of MDB preparation.
• Other tasks as directed by supervisor.

Qualifications:

• High school diploma or equivalent; additional certification in office administration or related field is a plus.
• Proven experience as an administrative assistant or in a similar role, preferably in a manufacturing environment.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Acrobat) and document management software.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of manufacturing industry standards and regulations (ISO 9001/ASME/Marine) related to manufacturing documentation is an advantage.